DAISIES MONTESSORI AFTER-SCHOOL CLUB PUPIL PRIVACY NOTICE
The categories of pupil information that we collect, hold and share include:
- Personal information (such as name, date of birth, address, relevant medical information)
- Characteristics (such as ethnicity, language, nationality)
- Attendance information (such as sessions attended, number of absences and absence reasons)
- Information about any special educational need
- Parental information (such as name, date of birth, address, email address)
Please ensure that the information we collect, hold and share is accurate by informing us of any changes.
Why we collect and use this information
We use the pupil data:
- to provide appropriate pastoral care
- to assess the quality of our services
- to comply with the law regarding data sharing
- to comply with the requirements of Ofsted
The lawful basis on which we process this information
We collect and use pupil information under the Data Protection Act (1996) and the GDPR (2018).
Collecting pupil information
Whilst the majority of pupil information you provide to us is statutory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.
Storing pupil data
We will keep all information secure, protecting against unauthorised change, damage, loss or theft. All information collected in paper format is kept in lockable storage and our computer and tablets are password protected. We hold pupil data for the record retention periods as specified by Cambridgeshire County Council after which it is disposed of securely.
Who we share pupil information with
We routinely share pupil information with:
- Abbots Ripton CofE School
- our local authority
- the Department for Education (DfE)
- the Cambridgeshire Multi-Agency Safeguarding Hub
Why we share pupil information
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
Requesting access to your personal data
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s file, contact Anna Elcox.
You also have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
- claim compensation for damages caused by a breach of the Data Protection regulations
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
Contact
If you would like to discuss anything in this privacy notice, please contact Anna Elcox
